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There are days when it seems like there is a lot of work to do, and then there are the days when it feels like there is hardly any work at all. On days when there is a lot of work, it can be tough to figure out where to start. Everything seems urgent and important. How do you know which tasks are the most important? And how do you make sure that you're not wasting time on things that aren't actually worth your time? In this blog post, we will discuss two time management methods that can help you prioritise your work and ensure that you're spending your time wisely!
Time Management Quadrant
The first time management method is the time management quadrant.
If you're looking for a more structured approach to time management, you may want to try the Time Management Quadrant method. This involves categorising your tasks into four quadrants:
- Quadrant 1: Urgent and important
- Quadrant 2: Not urgent but important
- Quadrant 3: Urgent but not important
- Quadrant 4: Not urgent and not important
Tasks in Quadrant 1 are the most important and should be given priority. Tasks in Quadrants 2 and 3 are also important, but they can wait if necessary. Finally, tasks in Quadrant 4 can be delegated or put off altogether.
This method helps you prioritise your tasks by identifying which tasks are urgent and important, which are not yet urgent but still important, which tasks are urgent but not important, and finally, which tasks are neither urgent nor important. Once you have identified where each of your tasks falls on the time management quadrant, you can then prioritise your tasks accordingly.
Eat The Frog Method
The second time management method is the eat the frog method. This method simply states that you should start with your most important task first. By getting the most important task out of the way, you can then focus on the less important tasks and not have to worry about the most important task hanging over your head for the rest of the day.
The "eat the frog" method is all about tackling your biggest and most difficult task first. By getting the toughest item out of the way, you'll feel a sense of accomplishment that will carry you through the rest of your day.
Of course, simply knowing which task is the "frog" isn't always enough. That's where time management comes in.
So, which time management method should you use? Well, the answer is that it depends on your individual tasks and priorities. In some cases, it might make more sense to start with the most important task first. But in other cases, starting with the most urgent task might be more effective. Ultimately, you will need to experiment with both methods and see which works better for you in different situations.
My Time Management Approach
I like to think of myself as a pretty organised person. I like to have a plan for everything, and I like to stick to that plan as much as possible. So, when it comes to managing my time, I have a few key strategies that I always use.
First, I list out all of the work that I need to do, put them into urgent and important quadrants, and add effort estimation for the tasks. This helps me to see what needs to be done first and how long each task is likely to take.
Next, I use the eat the frog method. This means finishing the biggest or most difficult task first. This always feels like a great accomplishment, and it really helps me to stay on track for the rest of the day.
Finally, I use Notion to manage my tasks and activities. Notion is a great tool because it helps me to keep everything in one place, and I can access it from anywhere. Plus, it's really easy to use, and it's free!
So there you have it, that's how I manage my time. What about you? How do you stay organised and on top of your work? Let me know
Found it useful? or not useful? I would love to hear from you. Send me an email to a.sankaran97@outlook.com or reach me on LinkedIn.
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